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How To Copy and Paste
Learning how to copy and paste is perhaps one of the biggest and most useful things you can do when you first start using a computer for your writing.
It's a technique that enables you to take work you have typed in one document and then put it simply and quickly into another, without having to retype or lose your original document.
Below are the step-by-step instruction on how to copy and paste into the body of an email. This enables you to send your writing, perhaps to an editor, without using an attachment.
Just a word of warning though, please read through to end of this section (right down to the NB) just so that if you do click the wrong button by mistake, you don't lose your work.
How to ‘paste’ your work from MS Word into the body of an email• Open your email software (i.e. Outlook, Outlook Express, Hotmail)
• Create an email as you would normally do, either by selecting ‘New’ or ‘Reply’.
• Open MS Word, then open the file holding the work you wish to email.
• Highlight the section of work you wish to email.
• This can be done by placing the mouse cursor at the beginning of the section, clicking down the left mouse button and, with the button still depressed, dragging the cursor to the end of the section you wish to copy. Once this is done let go of the left mouse button, move the cursor on to the highlighted section and click down with the right mouse button. From the window that opens select ‘Copy’.
• If you want to transfer the entire document into an email, click on ‘Edit’ at the top of the page and from the drop down menu select ‘Select All’. This will automatically highlight the entire document. Now click on ‘Edit’ again, only this time select ‘Copy’ from the drop down list.
• Now click on the email that you have opened and want to include your writing in.
• Using the right button, click in the space that you would like to paste your work and from the menu that appears select ‘Paste’.
NB: After highlighting your work make sure you click on ‘Copy’ and not ‘Cut’. If you select the latter all the highlighted text will disappear from the page. To correct this immediately click the right mouse button again and select ‘Paste’ this should return your text to the page. It is also wise to save your writing in MS Word before trying to ‘paste’ so as to lessen the risk of losing your work in the process.
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